Skip to main content

Context switching - undercover productivity killer

What hurts your productivity the most? Below I'd argue it's context switching.

PMs are asked to do a lot of different things. Interview customers, write reports, discuss with developers, analyse competitors, present to stakeholders and many others. Often, we asked to do many of those things at the same time. Sometimes we try. And we fail.

We fail to recognise that frequent context switching (going from one task to another and then to third, fourth...) is killing our productivity.

Our brains need time to switch between tasks. Just like your PlayStation, to play a new game you first need to close the current one (or eject a cd and put in another one). If you'd be switching games too often - you'd spend more time on switching than on playing.

Instead, we could be much more productive in shorts sprints. Focus on one task, make progress, achieve an outcome. Take a break. Do something else.

The recipe sounds easy, the cooking not so much.

Why context switching is so common? 

Modern offices don't encourage focused work 

When everyone works in the same space - distractions are unavoidable. Anyone can come and ask a question. Or you can't help but overhear another conversation. There is constant movement in an office that our eyes wired to notice.

Modern communication tools expect instant responses 

Messengers rule the world. It became too easy to distract someone with a message. Not only you can ask quickly - you also expect an instant response.

The modern world changes too quickly 

Yes, we can't keep up. While you were working on your product, competitors already released dozens of clones. While you were talking to one customer - ten others left you as they couldn't get hold of you. In the morning they talk about successful IPO - in the evening about bankruptcy.

What can you do? 

Acknowledge the problem 

Note down how many times a day you switched contexts. Measure the time it took you to do that vs the productive work time.

Introduce changes one by one

Try "library rules" in your office. Or "do not disturb" mode in messengers. Stop reading the news every day. Turn off notifications on your phone. Try focus software. Use one monitor. Wear a witty antisocial t-shirt.

Measure the impact 

Like with A/B tests - measure the impact of every change you introduce. Did it help to reduce context switching? No? Try something else. It did help? Good, try something else.

Repeat until no further improvements possible. Or until all the work is done and you can retire to a tropical island.

Need more ideas on how to reduce distractions at work and in personal life? Check out the new book by Nir Eyal "Indistractable". 

Popular posts from this blog

Product management and operations tools - Jira Product Discovery review

  JPD is a new player in the market of product management software. Jira (and the whole Atlassian suite) has been one of the most popular tool stacks for teams to deliver software products. Now they're adding a missing piece - product discovery.

Product Vision: an elevator pitch for your product

On this blog, I write a lot about making data-driven decisions . But what if you just starting to think about your product? You have a vague idea and nothing more. No point to go for prototyping or even talking to customers as you don't know yet who to talk to and what to talk about. In such situation - start from creating a product vision.

2 simple but powerful filters for your problem and product ideas

Nowadays lots of people and companies want to innovate. They want to generate new ideas and turn them into profitable products. But how would you separate good ideas from not so good ones? How would you make sure you invest only in good ideas?